> For the complete documentation index, see [llms.txt](https://docs.joingather.org/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.joingather.org/gather-app-walkthrough/event-management.md). # Event management Your Gather App allows you to run your events smoothly from creation to attendance tracking. ### Where do events show up? Any events that you are signed up for, are upcoming, or you've been invited to will show up in your **Mailbox** on the **Home** tab. All events can be found on the Connect tab, with filters for **Upcoming**, **Invited**, **Going**, **New**, **Past**, **Attended**, and **Hosted**. ### Adding new events Admins can add new events from the app. To do this, select the Plus icon in the lower right-hand corner of your screen and select Event. The form will allow you to add a variety of event details. Descriptions can be found below. | Detail | Description | | ------------------------ | --------------------------------------------------------------------------------------------------------------------------------------------------------- | | Name | This is the title of the event. | | Cover art | The cover art is what shows at the top of an event page or on the event card when it appears in list form, such as in your Mailbox or on the Connect Tab. | | Description | This is long text to describe your event. | | Start/End | This is the start and end date/time of your event. | | All-day | If it's a multi-day event or call, select this option. | | Location | The location of your event, if it is physical. | | Video call URL | The digital location of your event, if it is virtual. | | Important callout | Any essential info you'd like your attendees to know. | | Eligibility requirements | Are there specific requirements to access, such as gender or income level? Let your attendees know in this section. | | Host | If there is someone in charge of the event, select them here. | | Host organization | Select the organization running the event; while it may often be your own, | | Privacy | Make your event visible only to invitees. | | External event page | If the event is from a third-party service, like Eventbrite, link it here. | | Tags | Tags let your user know what your event is all about. Examples: Physical fitness, education, tax help, etc. | | Featured | Boost visibility by featuring the event on your home page. | Once you hit "Create," the event will be added to your community. ### Inviting guests You can invite guests to your event in a number of ways. Once your event is created, navigate to it. On the page, there is a share button in the upper right hand corner. When you hit it, the event info will be copied, and you can share this link via in-app chat, text, or any other mechanism. Alternatively, you can scroll down to Bring friends and hit the Invite button. When you do, you will be shown a list of all users. You can filter this list by tag or use the text search feature to select those you'd like to invite. Once the invitees are selected, the next page will allow you to customize a message. Hit send, and your event invitation will be sent to all on-file contact methods. ### Host hub The host hub is available below the other event information. From here you have full control over the event: If guests can request to attend versus sign-up, whether sign up is still open, if guests can invite others, or if the event is private. You'll see a list of invitees below this. Manage guest list allows you to determine attendance status. If the event is open sign-up, you can remove guests here. If it is by request, you can add them to the waitlist, leave their request pending, accept, or decline them. After the event is over, you can toggle the **Mark attendance** button to note whether they were present or not. ### Editing If you made a mistake while creating your event, or forgot to add something crucial, don't sweat it! When you scroll down the event page, you'll see an Edit event button on the Host Hub, which will pull up the original form. ### Cancellation and deletion If your event cannot go on, scroll down to the bottom of the page and hit Cancel event. We will double-check that this is an action you'd like to take! We'll let your guest list know the event is off. If no one had signed up for the event, or it was made completely by mistake, select delete event. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. 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